--- title: "Adding Historical Training to a User" slug: "adding-historical-training-to-a-user" updated: 2025-02-24T16:43:32Z published: 2025-02-24T16:43:32Z canonical: "support.smarteru.com/adding-historical-training-to-a-user" --- > ## Documentation Index > Fetch the complete documentation index at: https://support.smarteru.com/llms.txt > Use this file to discover all available pages before exploring further. # Adding Historical Training to a User Historical training is only applicable to [instructor-led courses](/v1/docs/courses-instructor-led). ## Who Has Access The following users can add historical training: - Users with the [Group Manager](/v1/docs/group-permission-group-manager-gm) or [Manage Group Users](/v1/docs/group-permission-manage-group-users-mgu) group permission. - [Course managers](/v1/docs/course-course-managers) if the [account's **Course Manager Access** setting's](/v1/docs/account-settings#course-manager-access) *Enroll Learners* option is checked. - [Administrators or owners](/v1/docs/user-profile-information#access-level). ## Adding Historical Training If you're adding an existing instructor-led course, be sure that the course exists in the learner's home group. To add historical training for an instructor-led course: 1. From the Admin menu, select **User Admin**. 2. Select **Enrollments**. The [Enrollments Dashboard](/v1/docs/enrollments-dashboard) displays. 3. Click **Historical Training**. ![Historical Training](https://cdn.document360.io/7efaadab-fef6-4186-806a-2ca14c9ce9ea/Images/Documentation/adding-historical-training-image-uj914mmm.png) A new tab displays the Instructor-Led Training Historical Entry workscreen. ![Historical Entry](https://cdn.document360.io/7efaadab-fef6-4186-806a-2ca14c9ce9ea/Images/Documentation/adding-historical-training-image-0sk4lo1t.png) 1. Specify the [settings](/v1/docs/adding-historical-training#settings) for the historical training entry. 2. Specify the [learners](/v1/docs/adding-historical-training#learner). You can add historical training for active and inactive learners. 3. For each user in the grid: 1. If the user did not attend the course, uncheck the **Attended** checkbox. 2. If the user did not complete the course, uncheck the **Completed** checkbox. 3. If the session is graded, specify the user's grade in the **Grade** column. 1. Click **Save**. ## Settings ### Course The course you'd like to associate with a learner or learners. Click **Course** to [add a new historical course](/v1/docs/adding-a-historical-training-course). ### Session The session you'd like to associate with a learner or learners. Click **Session** to [add a new session to a historical course](/v1/docs/adding-a-historical-training-session). ### Send Completion Email If checked, the *Course Completion* email will be sent to the selected learners. By default, the [account's selected Course Completion email template](/v1/docs/system-email-templates-course-emails-general#course-completion) will be selected. To change the selected email template, check the **Change Assigned Email Template** checkbox and select the email template from the list. Click the ![](https://cdn.document360.io/7efaadab-fef6-4186-806a-2ca14c9ce9ea/Images/Documentation/Preview%2020210811(1).png) to preview the selected email template. ### Learner Specify the learner(s) to which you'd like to associate the historical course by either [searching for learners](/v1/docs/adding-historical-training#searching-for-learners) or [selecting learners from a list](/v1/docs/adding-historical-training#selecting-learners). The grid displays the learners who are in a home [group associated with the course](/v1/docs/group-courses). If you are adding historical training for learners in different groups, you may want to consider [assigning the course to all groups](/v1/docs/course-groups#assigning-to-all-groups). ## Searching for Learners To search for learners who should have the historical training added: 1. Ensure that the **Learner** field's *Search* option is selected. 2. Enter any three characters from the user's name, email address, or employee ID to search for the user. Users matching the specified characters are listed. 3. Either click the user's name, or if the user's name is highlighted press **Enter**. The user's name is added to a grid. ## Selecting Learners You may add a historical training entry to users who have access to the course. To select learners who should have the historical training added: 1. Ensure that the **Learner** field's *Select* option is selected. ![Selecting Learner](https://cdn.document360.io/7efaadab-fef6-4186-806a-2ca14c9ce9ea/Images/Documentation/adding-historical-training-image-eq2vb99h.png) 1. Expand the Select Learners list. 2. Select the learner(s) by clicking the ![](https://cdn.document360.io/7efaadab-fef6-4186-806a-2ca14c9ce9ea/Images/Documentation/adding-historical-training-image-amx5ku4d.png) beside the name(s). 3. Click **Learner** to add the learners selected in step 3 to the grid. ## Related - [Account: Email Template Options](/account-email-template-options.md) - [Adding a Historical Training Course](/adding-a-historical-training-course.md) - [Adding a Historical Training Session](/adding-a-historical-training-session.md) - [Courses: Instructor-led](/courses-instructor-led.md) - [Enrollments Dashboard](/enrollments-dashboard.md) - [Historical Training](/historical-training.md) - [Removing Historical Training](/removing-historical-training.md) - [System Email Templates: Course Emails - General](/system-email-templates-course-emails-general.md)