Adding a Historical Training Session
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Adding a Historical Training Session

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Who Has Access

The following users can add historical training sessions:

Adding a Historical Training Session

To add a historical course session to an instructor-led course:

  1. Add a historical training entry to display the Instructor-Led Training Historical Entry workscreen.
  2. From the Course list, select the course you want to add a session to.
  3. Click Session

Add Session

The Session Information workscreen displays.

Session Information

  1. Specify the settings for the session.
  2. Click Save.
  3. Continue specifying the other settings for the historical training entry that you are adding.

Settings

Date

The date on which the session occurred. Click in the field to select the date from the calendar.

Start Time

Enter the time the session started.

Duration

Enter the number of hours and minutes that the session lasted.

Instructor Type

Select the type of instructors for this session:

  • Internal - Session instructors have a SmarterU user account.
  • External - Session instructors do not have a SmarterU user account.
  • Both - Some instructors for the session have a SmarterU user account, while others do not.

Grade Type

Select how this course session is graded.

  • None - No grade is given to learners.
  • Letter Grade - Learners are assigned a text grade by an instructor, such as B+, C-, Needs Improvement, or any text string that the instructor wants to assign. 
  • Pass/Fail - Learners are given a pass or fail grade.
  • Percentage - Learners are given a percentage grade.

Internal Instructors

This field displays when the Instructor Type is set to Internal or Both.

If you are an administrator, the Instructor list includes all administrators, group managers, and instructors. If you are not an administrator, the list includes all administrators and only the group managers and instructors to which you have access to based on your group permissions.

Select the course instructor from the list. 

If the selected instructor is scheduled to teach another session at the same time, a message displays to notify you of the conflict. You will still be able to save the session with the instructor.

External Instructors

This field displays when the Instructor Type field is set to External or Both.

Enter the name(s) of the session's instructors. To enter multiple instructors, press ENTER after each instructor's name.

Instructor Notes

Enter any comments you would like to include for the session.

Extra Cost Description (per learner)

This setting is only applicable to accounts that have the Training Cost Tracking setting checked.

Enter a description for any additional costs associated with each learner in the session.

Extra Cost Amount (per learner)

This setting is only applicable to accounts that have the Training Cost Tracking setting checked. 

Enter the amount of any additional costs associated with each learner in the session. This value will be multiplied by the number of learners in the session. 

Extra Cost Description (per session)

This setting is only applicable to accounts that have the Training Cost Tracking setting checked. 

Enter a description for any additional costs associated with this session. 

Extra Cost Amount (per session)

This setting is only applicable to accounts that have the Training Cost Tracking setting checked. 

Enter the amount of any additional costs associated with the session. This value will be divided by the number of learners in the session. 


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