User Access Roles
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User Access Roles

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Learners, course managers, and administrators - these are just some of the different kinds of people who use SmarterU. 

Some users use SmarterU to take courses. Others perform specific functions in SmarterU such as managing online courses or teaching instructor-led courses.

Some users may have multiple reasons for using SmarterU. They might take classes, manage their group's users, grade long answer quiz questions, and oversee the progress of other users they supervise.

Then there are administrators and owners; those users who have access to every function in SmarterU.

One thing all these different kinds of users have in common is that they have a SmarterU user account. 

User Access Roles

Keep reading to learn more about the different user types, what functions they're able to perform, and how they're created.

Learners

What Can They Do

Access SmarterU courses through the learner interface.

How They're Created

Any SmarterU user can be a learner as long at least one course is assigned to their group.

Supervisors

What Can They Do

Oversee the course progress of other SmarterU users. The information that supervisors are able to view will depend on the account's Supervisor Access setting.

How They're Created

Their name is selected from the Supervisor list for a user.

Refer to Adding and Removing Supervisors for details.

Instructors

What Can They Do

Manage the instructor-led course session for which they are an instructor. 

Refer to ILT Attendance Dashboard for details.

How They're Created

Their name is selected from the Internal Instructors list for an instructor-led session.

Refer to ILT Session: Adding and Removing Session Instructors for details.

Graders

What Can They Do

Review and grade learners' responses to long answer quiz questions.

How They're Created

Their name is selected as a grader for an online course's quiz.

Proctors

What Can They Do

Run the Proctor Report for online course quizzes that have proctoring enabled.

How They're Created

They are granted the Quiz Proctor group permission for one or more groups when their user account is added or edited.

Course Managers

What Can They Do

Edit an online, SCORM, or instructor-led course's settings. The functions available to course managers will depend on the account's Course Manager Access setting.

How They're Created

Their name is selected as a course manager for a course.

Group Permissions

What Can They Do

Manage one or more aspects of the group. The functions they're able to perform for the group will depend on the group permission(s) they've been granted.

How They're Created

In one of the following ways:

Account Permissions

What Can They Do

Manage one or more aspects of the account. The functions they're able to perform will depend on the account permission(s) they've been granted.

How They're Created

They are granted one or more account permissions when their user account is added or edited.

Administrators

What Can They Do

Manage all aspects of the SmarterU account. Administrators have access to all functions. Administrators may add other administrators, but they cannot edit the user information for other administrators or owners.

How They're Created

Their user account's Access Level setting is set to Admin.

Owners

What Can They Do

Manage all aspects of the SmarterU account. Owners have access to all functions. Owners can add and edit the user information of other owners and administrators.

How They're Created

Their user account's Access Level setting is set to Owner.

Users and Their Reporting Access

Understanding which reports and what information a user has access to depends on two factors:

Refer to the following sections for information on the reports and the user access roles that have access to them.

Audit Log Report Access

User Access

Access to Audit Log Report

Group Manager group permission

No.

View Learner Results group permission

No.

Quiz Proctor group permission

No.

Global Reporting account permission

No.

View Quiz Analysis account permission

No.

View Wages and Training Cost Report account permission

No.

Supervisor

No.

Instructor

No.

Grader

No.

Course Manager

No.

Administrator

Yes.

Enrollment Report Access

User Access

Access to Enrollment Report

Group Manager group permission

Yes. The enrollments included in the report will depend on whether the account's Home Group Reporting setting is enabled. 

View Learner Results group permission

Yes. The enrollments included in the report will depend on whether the account's Home Group Reporting setting is enabled. 

Quiz Proctor group permission

No.

Global Reporting account permission

Yes. The Enrollment Report will include enrollments for all users in the account. 

View Quiz Analysis account permission

No.

View Wages and Training Cost Report account permission

No.

Supervisor

Only if the account's Supervisor Access setting's Report on Enrollments option is enabled.

Instructor

No.

Grader

No.

Course Manager

Only if the account's Course Manager Access setting's Report on Enrollments option is enabled.

Administrator

Yes. The Enrollment Report will include enrollments for all users in the account.

Learning Plan Report Access

User Access

Access to Learning Plan Report

Group Manager group permission

Yes. The enrollments included in the report will depend on whether the account's Home Group Reporting setting is enabled. 

View Learner Results group permission

Yes. The enrollments included in the report will depend on whether the account's Home Group Reporting setting is enabled. 

Quiz Proctor group permission

No.

Global Reporting account permission

Yes. The Learning Plan Report will include enrollments for all users in the account. 

View Quiz Analysis account permission

No.

View Wages and Training Cost Report account permission

No.

Supervisor

Only if the account's Supervisor Access setting's Report on Enrollments option is enabled.

Instructor

No.

Grader

No.

Course Manager

Only if the account's Course Manager Access setting's Report on Enrollments option is enabled.

Administrator

Yes. The Learning Plan Report will include enrollments for all users in the account. 

Proctor Report Access

User Access

Access to Proctor Report

Group Manager group permission

Yes.

View Learner Results group permission

No.

Quiz Proctor group permission

Yes.

Global Reporting account permission

No.

View Quiz Analysis account permission

No.

View Wages and Training Cost Report account permission

No.

Supervisor

No.

Instructor

No.

Grader

No.

Course Manager

No.

Administrator

Yes.

Quiz Analysis Report Access

User Access

Access to Quiz Analysis Report

Group Manager group permission

No.

View Learner Results group permission

No.

Quiz Proctor group permission

No.

Global Reporting account permission

No.

View Quiz Analysis account permission

Yes. Although the View Quiz Analysis account permission grants the user access to the report, the user will still need either the Group Manager or View Learner Results group permission to see any data. 

View Wages and Training Cost Report account permission

No.

Supervisor

No.

Instructor

No.

Grader

No.

Course Manager

No.

Administrator

Yes.

Training Cost Report Access

User Access

Access to Training Cost Report

Group Manager group permission

No.

View Learner Results group permission

No.

Quiz Proctor group permission

No.

Global Reporting account permission

No.

View Quiz Analysis account permission

No.

View Wages and Training Cost Report account permission

Yes. The Training Cost Report will include information for all account users.

Supervisor

No.

Instructor

No.

Grader

No.

Course Manager

No.

Administrator

Yes.


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